Coach Admin FAQ
We know there are a lot of options available in your team's administration page. See below for some of the more frequently asked questions about what to do once you are in your coach admin!
Depending on the sport, it takes about 5-15 minutes to enter complete game stats into the MaxPreps system. However, if you use our MaxPreps iPad apps or another compatible stat program, you can upload your stats in a couple clicks.
Once stats are entered, it generally takes anywhere from 15-60 minutes for the stats to appear on the MaxPreps site. Leader boards for team, section, state and national leaders are updated once a day.
Once logged in to your Coach Admin, go to “Schedule” on the top toolbar. Click “Schedule a Game” and enter the game information. See below for what to do if you can’t delete a game already on your schedule or can’t find the team you played in our database. You can also watch this video that explains how to add games to and edit your schedule!
If you are unable to delete the game, it is because that game has stats entered for the other team. Call us at (800) 329-7324 ext. 1 or email us at coachsupport@maxpreps.com and we can fix this issue for you.
Once logged in to your Coach Admin, go to “Roster” on the top toolbar. Click “Add an Athlete” and fill in the player’s information. To edit this information after saving, click “Edit” next to the player’s name. Here is a short video demonstrating how to add athlete’s to your roster.
You may have to delete a player from you roster for reasons such as ineligibility. Players deleted from your roster will appear in the “View Deleted Athletes” tab on the Roster Page. A deleted player will not appear on the MaxPreps website but their stats will continue to contribute to the team totals. You can add a deleted player back to your ‘Current Roster’ by selecting the tab “View Deleted Athletes” and clicking “Restore” next to that player’s name.
Once logged into your Coach Admin, click “League Alignment” under “Utilities” in the top toolbar. Follow the directions on the site to confirm or edit your league. By removing/adding teams you are making a request, so you will not see any changes made immediately. Requests will normally receive a response within one business day.
Here is a video explaining how to enter your stats on MaxPreps. Once you’ve logged into your Coach Admin, click “Enter/Edit Stats” under “Stats” on the top toolbar. Next, click ‘Enter Stats’ or ‘Edit Stats’ next to the game you wish to update. The first page is the box score and at the bottom you will see “Save and Enter Stats” – This button will take you to where you enter your individual athlete’s stats. Entering stats generally takes less than 15 minutes. If you use a compatible stat app, you can import your stats in a few clicks!
Once logged in to your Coach Admin, click “Print Stats” under the Stats tab on the top toolbar. Click “View the Report” next to the game you wish to view/print. Only games with scores/stats are available for printing.
Yes. Once logged in to your Coach Admin, click “Print Stats” under the Stats tab on the top toolbar. Select ‘View Report’ next to the ‘Only League Stats’ at the bottom of the page.
Definitely. Login to your team’s administrative page and click ‘Enter/Edit Stats’ under the Main Menu. Scroll down to the bottom of the page and click ‘Enter Season-to-Date Stats’. Enter your stats and select the date of the last game for the stats you have just entered and click ‘Save & Next’. It’s that simple and it takes just minutes. Please note: If you enter Season-to-Date stats, all future game stats must be recorded separately on a game-by-game basis. Also, whatever you enter will be your totals. EX: If you enter game by game offensive stats but then do a season to date entry with just defensive stats, you will only see the defensive stats.
Here is a quick video explaining just that! But for those of you not inclined to watch, here are the steps. Login to your team’s administration page, click ‘Send Stats’ under the “Stats” tab on the top toolbar. Click ‘Send Report’ next to the game you wish to send and then check the box next to the desired newspaper(s) and/or broadcast(s) you wish to send your stats to. Then click the ‘Send’ button in lower right corner of the page and you’re done! Your report will be sent via email to all of the media organizations you select.
Yes. Follow the steps under “How do I send my team stats to local newspapers and broadcasts?” Click ‘Send Report’ next to the game you wish to send. Click the “Add Contact” to the left under Coach Contacts. Fill out the form in the pop-up window and save. Once your contact has been added, it will appear under the ‘Coach’s Contacts’ column. Check the box next to the contact to send your stats.
Yes. MaxPreps allows you to print custom games programs to include with your regular printed programs to enhance sales or to sell separately as a fundraiser! Each game program displays rosters, schedules, standings and stat leaders for BOTH teams (if there is information entered into MaxPreps for the other team.) To view and print game programs, you need to be logged in as a coach. Once you are logged in as a coach, click ‘Game Programs’ under “Utilities” on the top toolbar in the Coach Admin pages. Click ‘View Program’ next to the desired game to view/print the game program.
Yes. You will need to be logged in as a coach. Once you are logged in, click ‘Change Season’ in the top toolbar of the Coach Administration page. Select the desired season to be able to view, then enter and edit stats, from previous seasons.
In your coach admin, click on “Update Coaches” in the upper right hand corner of the page. In the white box labeled ‘Varsity Information’ you will see a place to type in your name as the head coach. Click on ‘Update Coach’ and you are all set! Check out this video on updating coach information if you need more help. You can also find your team’s access code, manage your contact information and make sure your coaching staff’s contact information is current here.
Check out this post we did all about camp listings, jobs board and games wanted.
Check out this post we did all about camp listings, jobs board and games wanted.
To post events to your Team Calendar, you must be logged in as a coach. Once logged in, go to Team Calendar on the top toolbar in the Coach Admin. From there, you can add any event you want, such as fundraisers, practices or team dinners! Once the event is saved, you can choose when you want it to show up on your Team Wall. To view the calendar on MaxPreps, go to your team’s page and select ‘From the Coach’ and you will see the option for the team Calendar there.
Yes! Simply login to your Coach Admin and ‘Post to Team Wall’. These posts are all public on your team’s page on MaxPreps and can be found on the wall or under ‘From the Coach’ under ‘Coach Notes’.
Yes! Click here to view our Stat Import Partners. Can’t find your software program? Contact our stat partner, Alisa Dancer (adancer@maxpreps.com) and she will be able to give you more information.
Of course. MaxPreps does not require that you fill out each stat category. Fill out what you track for your team. Do note though that to calculate some stats, multiple stat categories must be filled out. For example, to get a player’s batting average, you will need to enter hits and at bats.
Yes. Any player can play any position, so we allow coaches to enter all stats for any player. The positions on the roster are there to display information about a player; it does not limit stat input for that player. Any stats entered for a player will display on the website regardless of their position marked on the team roster.
Most likely your record was pulled from the database for rankings before it had been updated. Your record will be updated when the next set of rankings are posted. For most sports the rankings are updated twice a week. Football is updated once a week.
No. You must add each individual game to your schedule in order to post the stats for your tournament games. Entering more than one game of stats under one game will create errors in your players’ per game percentages.
Instead of searching for your opponents name search for one of the following: If you are a varsity team playing a non-varsity team, search “Non Varsity Opponent” (without quotes). If you are a JV team playing a non-Junior Varsity team, search “Non JV Opponent” (without quotes). If you are a freshman team playing a non-freshman team, search “Non Freshman Opponent” (without quotations).
Before contacting MaxPreps, try entering the zip code for the school. Also, be sure to leave off the school’s proper name in your search. (For example, Thomas Jefferson High School will just be ‘Jefferson’ in MaxPreps). If you still can’t find the school you played, search for ‘Varsity Opponent’. This is a filler school that will allow you to still enter stats. If you want to submit information on the school you played so it can be added to our database, please email coachsupport@maxpreps.com.
This could be for one of two reasons. 1)Your team is not in a league in MaxPreps. To fix this, please contact apuccioni@maxpreps.com with your school and league name and he will get your team added. 2) This upcoming season has not been activated yet. If your season ended less than a few months ago, chances are, we don’t have the next season’s pages activated yet. If you want to double check when they will be activated, email coachsupport@maxpreps.com or call (800) 329-7324 ext. 1.
how do i delete my account?
ReplyDeleteIf you are no longer coaching, please e-mail coachsupport@maxpreps.com with your name, email and school and we will remove your information.
DeleteHow do I remove a sports program that we do not offer at our school but it is listed on our site?
ReplyDeletePlease email coachsupport@maxpreps.com or call (800)329-7324 ext 1 to let us know what school you are located at and what sports need removing. We will update that information for you. - Megan @ MaxPreps
ReplyDeleteHow can I view California high school archives from MaxPreps' first season? (Although MaxPreps commensed in 2002 as "SacPreps," there was a time when I was able to view records from 2003 and can't see them anymore. Why is that?)
ReplyDeleteThanks! :)
Please email me at mloghry@maxpreps.com with the school you are looking for those early year stats. We will look into what we have and why that first season isn't displaying. Thanks! - Megan
ReplyDeleteHow do you report game results without posting scores?
ReplyDeleteWe require scores to post results. We don't need quarter by quarter or set by set, but we do need a final score to post a win and loss. Thanks! - Megan
ReplyDeleteI was trying to delete a double comment I had posted & accidentally hid the comment above mine, how do I undo that action?
ReplyDeleteI don't see any hidden comments, but feel free to re-post your question or email us at support@maxpreps.com!
DeleteI am not a coach, I am the manager for the girls basketball team for my high school. I was wondering how do you add tournament games to the schedule if it's not in the schedule because we play a tournament on December 1-8....or r y'all just gonna update it
ReplyDeleteYou can schedule the games against TBA or against Varsity Opponent and go back and add your opponents after you've played. We usually rely on the coaches and managers to add their tournament games. Thanks! - Megan
DeleteHow do I schedule the games against the team that we are going to play?
DeleteI may move players up/down to JV/Varsity throughout the year. What is the best way of going about that without messing up the players/teams stats and is there a way to show stats for those games the player played that are attributed to just those games?
ReplyDeleteThe best way to do that is to have them on the JV and Varsity rosters and record the stats for whichever game they played on that level. Unfortunately you won't be able to see that athlete's totals at one time, only their JV totals and then their Varsity totals.
DeleteIf I move a player up to Varsity and then back down to JV (or vice versa) do their stats denote the games they played Varsity/JV and does a switch like that pose any problems overall?
ReplyDeleteThe best way to do that is to have them on the JV and Varsity rosters and record the stats for whichever game they played on that level. Unfortunately you won't be able to see that athlete's totals at one time, only their JV totals and then their Varsity totals. Don't remove them from one roster and then put them back as they will lose stats that have been entered.
DeleteHow do I remove a posting from the team wall that was placed there by someone else?
ReplyDeletePlease email support@maxpreps.com and let us know the team and reason for removing the wall post. We can take care of that for you.
DeleteI happen to know of a coach who pads his sons stats. How can this be reported?
ReplyDeleteWe don't enter or edit stats put in by the coach, but we would be happy to email the coach to ask that he verifies that what has been entered is correct. Sometimes that is enough to get the correct stats to be published. Unfortunately, other than that we would recommend handling this issue with the coach directly.
Deletewhere is the wall to view for teams looking for games?
ReplyDeleteWhile this doesn't post on the wall, Coaches and other administrators can search for "Games Wanted" in the admin pages of their accounts. - Megan L.
DeleteCan an athlete update his/her team's roster, schedule and results? If so, how?
ReplyDeleteThey will need to request that their coach login and make the changes or they can contact us at MaxPreps to make any corrections. The number is (800)329-7324 ext 1 or email at support@maxpreps.com.
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